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A Specimen Letter

Dear Mr. / Ms.

Mr. William Taylor, President of our Corporation, and Mr. James Rogers, Marketing Manager, would like to visit Beijing to continue our discussions on a joint venture. They plan to leave in the second half of April and stay in China about a week. Please let us know if the planned visit is convenient for you and what itinerary you would suggest.

If the time of their visit is agreeable, will you kindly request your Embassy here to issue the necessary visas?

Yours faithfully,

我们公司的总裁威廉·泰勒先生和营销经理詹姆士·罗杰斯先生，想来北京继续商讨合资企业之事。他们计划四月下旬出发并在中国停留一个星期左右。请告知我们，该访问计划对你们是否方便以及你们要建议的行程计划。

如果对他们的访问时间无异议的话，可否要求你方使馆签发所需签证？